Colex College Website – Terms of Use

Last Updated: November 15, 2025

1. Acceptance of Terms

By accessing, browsing, or using the Colex College website (hereinafter referred to as “the Website”), including any subdomains, mobile applications, or linked services, you (the “User”) acknowledge that you have read, understood, and agree to be legally bound by these Terms of Use (“Terms”), as well as our Privacy Policy, Cookie Policy, and any additional guidelines or rules posted on the Website.

These Terms constitute a binding legal agreement between you and Colex College (hereinafter referred to as “the College,” “we,” “us,” or “our”), a secondary educational institution registered and operating under the laws of the Republic of Ghana.

Continued use of the Website after any modifications to these Terms constitutes your acceptance of the revised Terms. If you do not agree to any part of these Terms, you must immediately cease all use of the Website.

2. Use of Website

2.1 Permitted Use

The Website is provided solely for informational, educational, and transactional purposes related to Colex College, including but not limited to:

• Viewing academic programs, course descriptions, and faculty profiles
• Accessing admission requirements, deadlines, and application portals
• Downloading brochures, forms, and policy documents
• Making inquiries via contact forms or live chat (where available)
• Completing online applications and paying associated fees

2.2 Prohibited Use

You agree not to use the Website for any purpose that is:

• Unlawful under Ghanaian law or international regulations
• Harmful, abusive, defamatory, or discriminatory
• In violation of intellectual property rights
• Intended to disrupt, overload, or impair the functionality of the Website (e.g., DDoS attacks, malware distribution)

2.3 Age Restriction

Users under the age of 16 must have parental or legal guardian consent to use the Website, especially when submitting personal data or applications.

3. Application Process

3.1 Accuracy of Information

When submitting an application through the Website, you warrant that:

• All information provided (personal, academic, or otherwise) is complete, accurate, and truthful
• Any uploaded documents (transcripts, certificates, ID photos) are authentic and unaltered
• You will promptly notify the College of any errors or changes to submitted information

3.2 Application ID & Confidentiality

• Upon submission, you will receive a unique Application ID
• You are solely responsible for safeguarding this ID and any associated passwords
• Unauthorized sharing may result in application disqualification

3.3 Application Fees

• All application fees are non-refundable, regardless of admission outcome
• Fees must be paid via approved payment gateways (e.g., Mobile Money, Visa, bank transfer)
• Proof of payment must be retained for verification

3.4 No Guarantee of Admission

• Submission of an application does not guarantee admission
• Admission decisions are at the sole discretion of the Colex College Admissions Committee
• Reasons for rejection will not be disclosed

3.5 Falsification Consequences

Providing false information or forged documents may result in:

• Immediate disqualification
• Revocation of admission (if already granted)
• Reporting to relevant authorities (e.g., Ghana Education Service)

4. Intellectual Property

4.1 Ownership

All content on the Website, including but not limited to:

• Text, graphics, logos, photographs, and videos
• Course syllabi, lecture notes, and program brochures
• Software, source code, and database structures

is the exclusive property of Colex College or its licensors and is protected by Ghanaian copyright law, trademark law, and international treaties.

4.2 Limited License

You are granted a non-exclusive, non-transferable, revocable license to:

• View and download content for personal, non-commercial use
• Print application forms or brochures for submission purposes

4.3 Prohibited Actions

You may not:

• Reproduce, distribute, or modify content without prior written consent
• Use College trademarks or logos in any manner that implies endorsement
• Reverse-engineer or extract source code

4.4 User-Generated Content

Any content you upload (e.g., essays, photos) grants Colex College a perpetual, royalty-free license to use, store, and display it for application review and archival purposes.

5. User Responsibilities

You agree not to engage in any of the following activities:

Prohibited Activity	Examples
Unlawful Use	Promoting fraud, terrorism, or hate speech
Unauthorized Access	Hacking, phishing, or bypassing login security
False Information	Fake names, forged transcripts, or plagiarized essays
Disruption	Spamming forms, injecting malicious code, or overloading servers
Impersonation	Pretending to be staff, another applicant, or an official

Violation may result in immediate termination of access, legal action, and/or reporting to law enforcement.

6. Limitation of Liability

6.1 No Liability for Indirect Damages

To the fullest extent permitted by law, Colex College shall not be liable for any:

• Indirect, incidental, special, consequential, or punitive damages
• Loss of data, profits, or opportunities
• Emotional distress or reputational harm

arising from your use of or inability to use the Website, even if advised of the possibility.

6.2 Technical Limitations

We do not guarantee that the Website will be:

• Error-free, virus-free, or uninterrupted
• Compatible with all devices or browsers
• Secure against third-party interference

6.3 Third-Party Links

The Website may contain links to external sites (e.g., payment gateways). We are not responsible for their content, privacy practices, or availability.

6.4 Force Majeure

Colex College shall not be liable for failures caused by events beyond our control, including internet outages, cyberattacks, or natural disasters.

7. Changes to Terms

7.1 Right to Modify

Colex College reserves the unilateral right to modify, amend, or replace these Terms at any time.

7.2 Notification

• Changes will be posted on this page with an updated “Last Updated” date
• Material changes (e.g., fee policies) may be communicated via email or website banners

7.3 User Responsibility

It is your duty to review the Terms periodically. Continued use after changes constitutes acceptance.

8. Contact Information

For any questions, concerns, or requests regarding these Terms, please contact:

Colex College Admissions & Legal Office

📧 Email: Colexcollege112@gmail.com

📱 Phone: +233 24 138 3505 (Ghana)

📍 Physical Address: H189 OWENS ST EE-0501-4967, Akyem Kukurantumi, Ghana

🌐 Website: https://www.colexcollege.com

Response Time: We aim to respond within 3 business days.

Additional Clauses (Recommended Additions)

9. Governing Law & Jurisdiction

These Terms shall be governed by the laws of the Republic of Ghana. Any disputes shall be resolved exclusively in the courts of Accra.

10. Severability

If any provision is deemed invalid, the remainder shall remain in full effect.

11. Entire Agreement

These Terms constitute the entire agreement between you and Colex College, superseding any prior agreements.